Axonius supports Workday New Hire as an event in a Workflow.
Users can activate new hires using the following Enforcement Action:
- Workday - Activate User - Activates a Workday user account for all selected user assets or user assets returned from the query.
Whenever an employee is hired, Workday triggers an event. All Workflows configured with this event are then triggered.
Configuring Workday to Send Events to Axonius
Before including the Workday New Hire event in a Workflow the first time, you need to do the following:
- In the Workday adapter - Advanced Configuration, enable the Enable real-time asset updates (Supported events: New hires, New terminations) advanced option.
- Enable events in the Workday adapter from System Settings - Workflows Events or from the Workflow Event configuration. The following screen shows enabling events from the System Settings> External Integrations> Workflows Events screen.
Adding the Workday New Hire Event to the Workflow
Add Workday New Hire as the triggering event of a Workflow or as an event anywhere else in the Workflow, where relevant. When this event occurs, the Workflow begins or continues running.
To select the Workday New Hire event as the Workflow trigger
- In the Trigger Type pane, under User Onboarded or Offboarded, click the Workday New Hire tile. The Workday New Hire configuration opens in the Trigger Type pane.
- If there is no valid adapter connection or events are not enabled in the adapter, configure a valid adapter connection and/or enable events in the adapter.
- When events are enabled in a valid adapter connection, the following screen appears:
The Workflow is triggered each time a user is added as a Workday new hire. The next node runs on the retrieved user.
To select Workday New Hire as a non-triggering event
- In the Event pane, under User Onboarded or Offboarded, click the Workday New Hire tile. The Workday New Hire configuration opens in the Event pane.
- If there is no valid adapter connection or events are not enabled in the adapter, configure a valid adapter connection and/or enable events in the adapter.
- When events are enabled in a valid adapter connection, the following screen appears:
In this case, when a user asset retrieved from the previous node is added to Workday as a new hire, an event occurs and the Workflow continues running.