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    Update User - SAP Concur 4
    • 03 Feb 2025
    • 4 Minutes to read
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    Update User - SAP Concur 4

    • Updated on 03 Feb 2025
    • 4 Minutes to read
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    Article summary

    Update User - SAP Concur 4 updates a user in SAP Concur 4.x for:

    • Assets returned by the selected query or assets selected on the relevant asset page.

    See Creating Enforcement Sets to learn more about adding Enforcement Actions to Enforcement Sets.

    Note:

    Required Fields

    These fields must be configured to run the Enforcement Set.

    • Action name - The name of this Enforcement Action. The system sets a default name. You can change the name.
    • Configure Dynamic Values - Toggle on to enter a Dynamic Value statement. See Creating Enforcement Action Dynamic Value Statements to learn more about Dynamic Value statement syntax.

    • Use stored credentials from the SAP Concur 4.x adapter - Select this option to use the first connected SAP Concur 4.x adapter credentials.
      • When you select this option, the Select Adapter Connection drop-down becomes available. Select the adapter connection to use for this Enforcement Action.
      Note:
      To use this option, you must successfully configure a SAP Concur 4.x adapter connection.

    • Compute Node - The Axonius node to use when connecting to the specified host. For more details, see Connecting Additional Axonius Nodes.

    Additional Fields

    These fields are optional.

    Connection and Credentials

    When Use stored credentials from the adapter is toggled off, some of the connection fields below are required to create the connection, while other fields are optional.

    • Host Name or IP Address - The host name or IP address of the SAP Concur 4.x server.

    • Client ID - The Concur ID used to log in and create the users.

    • Client Secret - The Concur secret used to log in and create the users.

    • Refresh Token - The token used for company level authentication. In order to retrieve the Refresh Token, send the following code:

      curl -X POST “https://DOMAIN/oauth2/v0/token” \
     -H “Content-Type: application/x-www-form-urlencoded” \
     -d     “client_id=CLIENT_ID&client_secret=CLIENT_SECRET&grant_type=password&username=COMPA NY_ID&password=COMPANY_AUTH_TOKEN&credtype=authtoken”
      Note:

      You will need to replace the values for: DOMAIN, CLIENT_ID, CLIENT_SECRET, COMPANY_ID, COMPANY_AUTH_TOKEN.

    • Verify SSL (optional) - Select whether to verify the SSL certificate of the server against the CA database inside of Axonius. For more details, see SSL Trust & CA Settings.

    • HTTPS Proxy (optional) - Connect the adapter to a proxy instead of directly connecting it to the domain.

    • HTTPS Proxy User Name (optional) - The user name to use when connecting to the server using the  HTTPS Proxy.

    • HTTPS Proxy Password (optional) - The password to use when connecting to the server using the  HTTPS Proxy.

      If these fields exist, then put snippet in, for each snippet code separately.

    • Employee Number - The employee number.
    • Company ID (Concur ID of the Company) - The Concur ID of the user.
    • First Name - The user's first name.
    • Last Name - The user's last name.
    • User Name Suffix - The domain after the @ sign.
    • Emails - Click + to add the user's email address. Multiple email addresses can be added. Click TrashcanIcon-gray to delete an email address.
      • Email Address - Select an adapter and a field that contains an email address.
      • Email Type - Select an email type from the list of options.
    • Preferred Language - The user's preferred language.
    • Timezone - The timezone where the user is located.
    • Cash Advance Account Code - The cash advance code of the user.
    • Ledger Code - The ledger code of the user.
    • Country - The user's country.
    • Locale - The language code for the selected country.
    • Reimbursement Currency - The currency to use for reimbursements.
    • Travel Rule Class ID - The name of the rule class to which the travel user belongs.
    • Employee Number of the Manager - The employee number of the manager.
      • Is Active User - When selected, sets the user as active.
    • Display Name - The user's display name. Can be different than their First Name or Last Name. Select an adapter and a field that contains the display name.
    • Travel CRS Name - The name of the profile in the GDS system.
    • Job Title - Select an adapter and a field that contains a job title.
    • Enterprise Start Date - The date the enterprise user started.
    • User Name - The name that can be used to log in to CTE.
    • Phone Numbers - Cick + to add the user's phone number. Multiple phone numbers can be added. Click TrashcanIcon-gray to delete a phone number.
      • Number - Select an adapter and a field that contains a phone number.
      • Phone Number Type - Select a phone number type from the list of options.
    • Approvers - Click + to add multiple approvers. Click TrashcanIcon-gray to delete an approver.
      • Approver Employee Number - The employee number of the approver.
      • Is Primary Approver - Select if the approver is a primary approver.
    • Spend Custom Data - Click + to add spend custom data. Click TrashcanIcon-gray to delete a custom field.
      • Custom Field ID - Enter the custom field ID.
      • Custom Field Value - Enter the custom field value.
    • Disable User - Set all users as non active. When enabled, this field overrides Is Active User (in case the latter is enabled too).
    • Gateway Name - Select the Gateway through which to connect to perform the action.

    APIs

    Axonius uses the SAP User Provisioning Service API.

    Required Permissions

    To obtain the Client ID and Client Secret, you need to register your application with SAP Concur. For more information, see Getting Started.

    Version Matrix

    This Enforcement Action has only been tested with the versions marked as supported, but may work with other versions. Please contact Axonius Support if you have a version that is not listed and it is not functioning as expected.

    VersionSupportedNotes
    4.1

    For more details about other Enforcement Actions available, see Action Library.


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